Phigenics
  • Warrenville, IL, USA
  • Part Time

Administrative Support (Part-Time)

Summary/Objective 

The Administrative Support Specialist is primarily responsible for a variety of administrative support tasks for the Lab Manager located in the Warrenville, IL lab/office. Also, this person will be responsible for directing and coordinating office services and related activities.

Essential Functions

  • Provide general support and coordinates overall administrative activities for the Warrenville Lab Manager.
  • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
  • Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
  • Negotiates the purchase of office supplies for the entire Warrenville, IL office in accordance with company purchasing policies and budgetary restrictions.
  • Assist in organizing and publishing monthly newsletter.
  • Supervises the maintenance of office equipment, including copier, fax machine, etc.
  • Organizes local office activities (Christmas Party, Birthdays, Anniversaries, etc)
  • Participates as needed in special department projects.
  • Other duties as necessary

Competencies

  1. Initiative.
  2. Leadership.
  3. Time Management.
  4. Decision Making.
  5. Communication Proficiency.
  6. Organization Skills.

Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Position Type/Expected Hours of WorkThis is a part-time position, hours of work and days are flexibile, However ideal candidate will be able to work 4 hours a day M-F.

Required Education and Experience

  1. At least two years of previous experience in office management.
  2. At least two years of switchboard experience.
  3. Associates degree or related field preferred
  4. Experience in Microsoft Office
  5. Experience with Google Suite software, preferred
  6. Excellent verbal and written communication skills
  7. Self-Motivated and directed

Preferred Education and Experience

  1. Experience in a fast-paced environment.

Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Phigenics LLC is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alien age or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, arrest record, or any other characteristic protected by applicable federal, state or local laws. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Phigenics
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